Parish Council Meeting – Monday 17th April

Parish Council Meeting on Monday 17^th April 2023

 at 7.30pm at Great Waldingfield Village Hall

A G E N D A

1. Welcome and Apologies for Absence – To receive and agree.
2. Declarations of Interests and Dispensations – To receive any declarations of interest at this point and at any point during the Meeting and Dispensations (in advance of the Meeting).
3. Minutes of the Parish Council Meeting held on the 13^th March 2023 – To receive, consider and approve the Meeting Minutes. (Minutes attached and on website).
4. Update/Matters Arising from the Minutes held on the 13^th March 2023 – To receive and note any updates.
5. Public Forum– To facilitate members of the public / press to address the Council to a maximum of 3 minutes per person and no more than 15 minutes for the session. (Priory will be given to questions received in advance of the Meeting).
6. County and District Councillors Reports– To receive and note reports and to clarify any points from the said reports.
7. Great Waldingfield Neighbourhood Plan Steering Committee – To receive an update and consider any matters.
8. Traffic Working Group – To receive an update and to consider any matters.
9. CIL (Community Infrastructure Levy) Working Party – To receive and consider any updates.
10. Routine Correspondence Circulated – To consider any matters.
11. Councillors External Meetings/Sessions/Attendance/Representation – To receive any updates and agree any matters.
12. Planning and Development in Great Waldingfield (Details attached and on website).

To consider and make observations to the LPA (Local Planning Authority) on proposals received in the Parish Council’s consultee role. (Please view plans online in advance of the Meeting).

a. Planning Applications Received:

b. Planning Applications Received after the Agenda – To receive and consider.

c. Planning Decisions Received from the LPA

DC/23/00573/LBC – Owl Cottage, The Street – Application for Listed Building Consent – Internal Works – to bedroom 4 replace plaster with timber battens plasterboard and plaster skim, install vent between chimney stack and plasterboard and repoint brickwork with lime mortar, reinstate chimney and install hearth stone, double lined flue and wood stove, install ventilation brick if necessary. Install stud wall with insulation behind double garage doors, works to electrics. Replace/repair lathes of lime plaster to wall opposite chimney. External works – remove impermeable paint to northwest, repoint with lime mortar and repaint with permeable paint in matching colour – All works as detailed in the Design and Access Statement – To note that the LPA has approved this application.

d. Planning Appeals Received – None

e. Chilton Woods Development (cross-boundary) – (Maiden Fields) – To receive an update/report from Councillor Rushton

13. Financial Matters
    1. Schedule of Accounts for Payment – To receive, consider and agree payments since the last Meeting. (To follow).
    2. Bank Reconciliations – March 2023 -To receive, consider and agree. (Attached).
    3. The Coronation of His Majesty The King – To consider any requests received from the Events Working Group.
    4. Donation/Grant Request -The Kernos Centre – To consider.
    5. VAT – HMRC Claim 2022/23 – To receive an update.
    6. Urgent Finance Matters – To consider and agree any urgent finance matter after the agenda has been sent.
14. Playing Fields/Parish Council Land/Assets – To receive, consider and agree:
    1. Playing Fields – Play Equipment – Monthly Report – To receive a report regarding the risk assessment following visual checks and consider and agree any matters.
    2. Play Equipment – To receive an update and consider further.
    3. Queens Diamond Jubilee Garden (QDJ) – To consider and agree any matters.
15. Community Warden Scheme – To receive a progress report and consider any matters.
16. Parish Council Committee or Working Group Meetings – To receive any updates and agree any matters.
17. Buses/Public/Community Transport for Village – To receive an update and consider any matters.
18. Next Meeting ––Monday May 15^th 2023 at 7.30pm at Great Waldingfield Village Hall. (First Meeting of the new Council before the local elections).
19. Resolution to Exclude the Public and the Press – The Public Bodies S.1 (2) (Admission to Meetings Act 1960) and the Local Government Act 1972 ss 100 and 102 (amended 2014). The Council is asked to consider and agree to exclude the Public since publicity would legally prejudice commercial sensitivity and confidentiality.
20. Minutes of the Confidential Parish Council Meeting held on the 13^th March 2023 – The Council is asked to receive, consider, and approve the Meeting Minutes. (Minutes attached – Councillors only).
21. Update/Matters Arising from Confidential Minutes held on the 13^th March 2023 – The Council is asked to receive and note any updates.
22. Parish Council Assets & Assets/Land Transfers/Leases (County Council) – The Council is asked to receive an update and agree the next steps.
23. Succession Management – The Council is asked to consider the next steps regarding the recruitment and selection process.
24. Staffing – Additional Hours – To agree.
25. HR & Complaints Committee – The Council on behalf of the Committee is asked to consider in further detail, the correspondence received from a local resident on the 2nd March 2023.