Village Hall Management AGM – Wednesday 21st August

GREAT WALDINGFIELD VILLAGE HALL

MANAGEMENT COMMITTEE

ANNUAL GENERAL MEETING 7:30 PM

ON WEDNESDAY 21st AUGUST 2022

IN THE COMMITTEE ROOM AT THE VILLAGE HALL

Dear Trustees and Members of the Public,

Notice of Meeting/Summons – You are invited to attend the Annual General Meeting of Great Waldingfield Village Hall Management Committee.

Roger Knight – Trustee Administrator

AGENDA

1. Nomination of Chairman – To propose, consider and agree the Chairman of the Management Committee
2. Nomination of Vice Chair – To propose, consider and agree the Vice Chairman of the Management Committee
3. Bookings Secretary – to propose, consider and agree the Bookings Secretary of the Management Committee
4. Financial Administrator – to propose, consider and agree the Financial Administrator for the Management Committee.
5. Administrator – to propose, consider and agree the General Administrator for the Management Committee
6. Welcome and Apologies for Absence – to receive
7. Minutes of the Last AGM held on the 18^th May 2021 via the Zoom Platform
8. Updates Matters arising from previous minutes – to note any updates
9. Report of progress from previous meeting – CIL bid for car park – redecoration of office and committee room – replacement of chair store room flooring, chair movers, remaining florescent lighting to LED – Installation of a post box allowing a Postcode – new broadband contract – exterior painting.
10. Accounts – to receive consider and agree the accounts for 2021/2022 – up date on 2022/2023 finances – billing arrangements
11. Budget – to discuss and agree a budget for 2022/2023
12. Grants – to report on Grants received 2021/2022
13. Cleaning – to discuss and any new cleaning arrangements required
14. Hall Maintenance – to discuss any maintenance projects – Fixed PA/ music system – lobby Doors – kitchen Facilities – refinishing of the floor – decoration – roof leaks
15. Grounds Maintenance – to discuss and agree grounds maintenance – weeding – tree cutting – pressure washing of pathways –picnic table
16. Letting Fees – to discuss and agree letting rates and discounts.
17. Any other business
18. Date for the next closed meeting TBC